Overview
Reports are your window into business health. They transform raw transaction data into actionable insights that help you make informed decisions. Access all reports from Reports in the sidebar.
Why reports matter: Without reports, you are flying blind. You might think your business is profitable, but until you see a Profit & Loss report, you cannot be sure. Reports answer critical questions: Am I making money? Who owes me? Do I owe anyone? Is my accounting balanced? How much tax do I owe?
Trial Balance
Screenshot: Trial balance report with all account balances
The Trial Balance shows all account balances in your chart of accounts. Total debits must always equal total credits — if they do not, there is an error in your accounting entries.
How to benefit: Run the Trial Balance at the end of each month to verify your books are balanced. If debits ≠ credits, investigate recent journal entries for errors. This is your first checkpoint before generating other financial reports.
Practical Example: End of January — you run the Trial Balance and see total debits = 15,230,000 SYP and total credits = 15,230,000 SYP. Your books are balanced. Now you can confidently generate your Balance Sheet and P&L knowing the numbers are accurate.
Balance Sheet
Screenshot: Balance sheet showing assets, liabilities, equity
The Balance Sheet shows your business's financial position at a specific point in time: what you own (assets), what you owe (liabilities), and what's left over (equity). The formula: Assets = Liabilities + Equity.
How to benefit: Use the Balance Sheet to understand your net worth. Compare balance sheets from different months to see if your business is growing. Banks and investors always ask for a balance sheet when evaluating your business.
Practical Example: Your Balance Sheet shows: Assets = 25M SYP (cash 5M + inventory 15M + receivables 5M), Liabilities = 10M SYP (supplier debts), Equity = 15M SYP. This tells you your business is worth 15M SYP net. If inventory is 60% of your assets, you might have too much stock tied up.
Profit & Loss (Income Statement)
Screenshot: Profit and loss statement with revenue and expenses
Screenshot: Income statement comparison between two periods
The P&L report shows your revenue minus expenses over a period. The bottom line tells you if you made or lost money.
How to benefit: Run P&L monthly to track profitability trends. Compare month-over-month to spot seasonal patterns. If expenses are growing faster than revenue, investigate which expense categories are increasing. Share with your accountant for tax planning.
Practical Example: March P&L shows: Revenue = 8M SYP, COGS = 5M SYP, Expenses = 2M SYP, Net Profit = 1M SYP (12.5% margin). Last March was 800K profit. Your business grew 25% year-over-year. But rent increased 30% — time to negotiate with the landlord.
Account Ledger
Screenshot: Account ledger for a specific account
The Account Ledger shows every transaction for a specific account, with running balance. Select any account to see its full history of debits and credits.
How to benefit: Use the ledger to investigate specific accounts. If a customer disputes their balance, pull their account ledger to show every transaction. If your cash account seems low, check the ledger for any unexpected payments.
Practical Example: Customer "Ahmad Trading" claims they paid 500,000 SYP last week but their balance still shows 1,200,000 SYP. You pull up the Account Ledger for Ahmad's receivable account and see the payment was indeed recorded on March 5th, reducing the balance from 1,700,000 to 1,200,000. The remaining balance is from an older invoice.
Aging Receivables
Screenshot: Aging receivables report with 30/60/90 day columns
Shows how long customers have owed you money, broken down by age: current, 30 days, 60 days, 90+ days. Older debts are harder to collect.
How to benefit: Focus collection efforts on the oldest debts first — they are at highest risk of becoming uncollectible. Set a policy: call customers at 30 days, send a formal reminder at 60 days, consider halting credit at 90 days. This report is essential for cash flow management.
Practical Example: The aging report shows 3M SYP in the 90+ day column. These are customers who have not paid for 3 months. You call the top 3 and collect 2M SYP. Without this report, that money might have been forgotten.
Aging Payables
Screenshot: Aging payables report
Shows how long you have owed suppliers, with the same age breakdown. Helps you prioritize which suppliers to pay first.
How to benefit: Pay urgent suppliers first (those at 90+ days) to maintain good relationships. Some suppliers offer early payment discounts — the aging report helps you identify those opportunities. Use this to plan your cash outflows for the month.
Daily Transactions
Screenshot: Daily transactions report with date filter
Shows every financial transaction for a specific day. Essential for end-of-day reconciliation and cash counting.
How to benefit: Run this report every evening before closing. Compare the total cash sales with the actual cash in your register. If there is a difference, investigate. This catches errors and theft early. Many businesses make this part of their daily closing routine.
Practical Example: Daily report shows 15 cash sales totaling 750,000 SYP. You count the register and find 745,000 SYP — a 5,000 SYP shortage. You check the transactions and find a sale where change was miscalculated.
Tax Report (VAT Return)
Screenshot: Tax return report with VAT input/output
Summarizes VAT collected on sales (output tax) and VAT paid on purchases (input tax). The difference is what you owe or are owed by the tax authority.
How to benefit: Run this report quarterly (or as required by your tax authority) to prepare your VAT return. Export to Excel for your accountant. The report shows: Output Tax - Input Tax = Net VAT payable. If the result is negative, you have a tax credit.
Practical Example: Q1 Tax Report: Output VAT (sales tax collected) = 450,000 SYP, Input VAT (purchase tax paid) = 280,000 SYP. Net VAT payable = 170,000 SYP. This is what you owe the tax authority for the quarter.
Report Filters
Screenshot: Report filter bar with date range picker
All reports support powerful filtering:
| Filter | Description | Use Case |
|---|
| Date Range | Start and end date | Monthly, quarterly, or annual reports |
| Branch | Filter by store location | Compare performance between branches |
| Account | Specific account | Ledger for a single account |
| Currency | Base or secondary currency | Reports in USD vs SYP |
Exporting Reports
Screenshot: Export buttons - Excel and PDF
Export any report to Excel (for further analysis, sorting, custom calculations) or PDF (for sharing, printing, filing). Click the export buttons at the top of any report page.
Best Practice: Export key reports (Trial Balance, P&L, Balance Sheet) at the end of each month and save them in a folder. This creates an audit trail and makes year-end accounting much easier. Your accountant will thank you.
