Getting Started with Mohaseb
Registration & Account Creation
Subscription & Billing
System Requirements
Dashboard Overview
Point of Sale (POS)
Order Management
Product Management
Stock & Inventory Tracking
Customers, Suppliers & Contacts
Purchase Management
Accounting System
Multi-Currency & Tax
HR & Payroll
Reports & Analytics
Online Store
Users & Roles
Business Settings & Configuration
Purchase Management
Mar 11, 2026
Purchase Management
Overview
The purchase module manages supplier invoices, goods received, purchase orders, and supplier payments.
Why this matters: Every purchase affects your inventory value, supplier balances, and cost of goods sold. Proper purchase management ensures accurate COGS calculation (critical for knowing your true profit), prevents double-payments to suppliers, and maintains a clear audit trail of where your money goes.
Screenshot: Purchase invoice list with filters
Creating a Purchase Invoice
Screenshot: Create purchase invoice form
1
Go to Purchase Management → Purchase Invoices
2
Select Supplier from the dropdown or create a new one
3
Add products with quantity, unit price, and tax rate
4
Choose payment method: Cash, Credit (on account), or Partial Payment
5
Submit. Stock updates immediately and accounting entries are created.
Accounting Impact
| Account | Debit | Credit |
|---|---|---|
| Inventory (1131) | Product cost | |
| VAT Input (16) | Tax amount | |
| Accounts Payable / Cash | Total amount |
Purchase Sub-Modules
- Purchase Orders — Create orders to send to suppliers
- Goods Received — Confirm receipt of goods
- Purchase Invoices — Record supplier invoices
- Supplier Payments — Record payments made to suppliers
Opening Inventory
Screenshot: Opening inventory setup
Record your starting inventory when first setting up the system. Navigate to Purchase Management → Opening Inventory.
Practical Example: You receive 100 units of "Notebook A5" from supplier "Paper World" at 5,000 SYP each, with 15% VAT. Total = 575,000 SYP. You pay 300,000 SYP cash now, rest on credit. The system: (1) adds 100 units to stock, (2) creates entries — Dr Inventory 500,000 + Dr VAT Input 75,000 / Cr Cash 300,000 + Cr Accounts Payable 275,000. Supplier balance shows 275,000 SYP owed. Your COGS for this product is now accurately set at 5,000 SYP/unit.